email solutions

Email Compliance

For many businesses – particularly public companies and those in healthcare, financial services, law and insurance – monitoring, storing and retrieving email messages is now as important as keeping their financial records in order.
Regulatory requirements, court requests for e-discovery, and industry standards are having a profound effect on how businesses manage electronic communications. Failing to adequately store and retrieve emails may expose these businesses and their officers to penalties, fines, and legal consequences such as destruction of evidence charges and adverse judgments.

1. SEC 17a-3 and 17a-4 – Brokers/Dealers must retain records for up to 7 years.
2. Gramm-Leach-Bliley Act – Companies must ensure security and confidentiality of customer data.
3. Health Insurance Portability and Accountability Act (HIPAA) – Healthcare and healthcare-related organizations must retain patient information for 6 years.
4. Sarbanes-Oxley (SOX) – Accounting firms that audit publicly traded companies must retain all related documents for 7 years.
5. Federal Rules of Civil Procedure (FRCP) – Stipulates that working papers, including email, is discoverable and must be produced in as few as thirty days in federal lawsuits.
6. Human Resources – Visibility into email to protect against liability related to discrimination, harassment, workers compensation claims, etc.

In addition, all businesses are at risk of loss or theft of proprietary information and intellectual property. Businesses with a proper surveillance and storage solution in place can adequately produce a paper trail in the event of a lawsuit.

How Archiving Works

After filtration by Xonicwave to remove spam, viruses and other email threats, all valid emails are sent to the business. A copy of all inbound, outbound and internal email messages are then delivered to the Message Archiving system.

Email Continuity

Natural disasters, malicious email threats, other unexpected events, or even planned maintenance can bring down a business network within seconds—derailing communications, jeopardizing business opportunity and resulting in lost revenue.

To help organizations take the next step in business continuity, Xonicwave offers Message Continuity Service, providing sixty days of webmail access for messages held in the Disaster Recovery queue. As connectivity to the server is restored, messages are unspooled with the disposition of each message tracked. The recipient server can be adjusted to route these messages properly per their appended subject lines.

After integrating Message Continuity, you can feel confident that your business will never lose another email due to server-down issues and that employees can continue to send and receive email from any internet connection, ensuring the continuity of your most vital business communication tool.

Spam and Virus Filtering

How are unwanted emails affecting your business?

Xonicwave offers Spam filtering to our clients nationwide. We realize businesses come in different shapes and size. Whether you have 5 or 1000 employees, we can provide you and your business that added level of protection. Xonicwave offers an enterprise level email security solution that provides virus protection, spam filtering and email security wrapped into ONE complete package. It is estimated that 77% of all emails are considered spam and that 1 in 29 emails contain a virus of some sort or type. We recognize that businesses rely heavily upon email to keep in contact with employees, vendors, prospects and clients.

One of the main misconceptions is that the purchase of anti-spam software is the right choice. Unfortunately, it is necessary to house the solution inside, within the corporate network. This can cause network software/hardware to become overworked, thus slowing down production and increase the amount of time required to manage your network. Xonicwave’s solution rectifies this issue by handling your spam/virus filtering from our network. This in turn reduces the workload on your equipment and decreases your ongoing investment in a stable network environment.

Best of all, should your network go down, we can store your email for up to 48 hours. Once your network is back online, you’ll automatically start receiving your stored email, saving your company headaches, time, its reputation and most importantly money.

Our spam filtering process blocks on average 99% of unwanted email with a guaranteed false positive rate of less than .00001%. With our Spam Quarantine (hosted storage), you not only have a clean inbox, but a network free of unnecessary traffic. Our SpamTag is added to the subject line, so you can easily file your spam into a separate folder or even have it automatically deleted. It’s not only functional but very user friendly.

With our FREE trial, you have nothing to lose! All clients enrolled in our Flat Rate Program receive our solution for free for all users.

Contact us today for your FREE 30 day trial of our Spam and Virus Solution, or if you would prefer you can submit our convenient Spam Sign Up Form.

why xonicwave?

24/7 support and one hour response time

Flat Rate Managed Services with unlimited support

Certified team provides the right solution the first time

100% satisfaction guaranteed

No long term contracts

Vendor neutral means the best solution for you

Full IT staff for a fraction of the cost

Proactive approach creates improved network efficiency and productivity

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